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Administrative Procedures

Rogue Community College (RCC) Administrative Procedures (AP) are designed to serve as a one-stop reference source for RCC employees seeking general procedural information. Some Administrative Procedures provide step by step processes that pertain to certain Board policies.

Each procedure or information item contains a department contact. Visit the Policy vs. Procedure page for more information. You can also find links to General Information on the About RCC Administration page.

RCC is in a multi-year process to review the procedures of Rogue Community College. As this is an evolving process, new procedures that have been approved by the Executive Team are posted at the new and updated RCC Policies and Procedures page. For existing procedures not yet reviewed and approved please see below.


Administrative Procedures

Guidelines for staff are administered by college management and specify a required action(s) in specific situation(s). APs are established to provide clear and positive direction and are designed to coincide with and carry out the intentions of Board Policy.  General information about issues of interest to faculty and staff are referenced by APs.

Academics
AP# Title Language Originating Body
AP-110 Credit Hours
See New AP-4022: Course Approval
English Vice President of Instruction
AP-007 Copyright
See New AP-3710: Securing of Copyright and
AP-3750: Use of Copyrighted Material 
English Library Services
AP-101b Curriculum Development
See New AP-4020: Program and Curriculum Development
English Dean of Curriculum & Instruction
AP-103 Curriculum Proposals
See New AP-4020: Program and Curriculum Development
English Dean of Curriculum & Instruction
AP-102 Curriculum Proposals Timeline
See New AP-4020: Program and Curriculum Development
English Dean of Curriculum & Instruction
AP-104 Curriculum Review
See New AP-4020: Program and Curriculum Development
English Dean of Curriculum & Instruction
AP-105 Dual Credit

Note: This procedure has been rescinded by AP 4238 Dual Credit. Please see this separate document for updated information.

English Director, Educational Partnerships
AP-026 Gym Use English Health, Physical Education and Recreation Dept.
AP-107 Instructor Qualifications English Vice President of Instruction
AP-106 Sponsored Dual Credit English Director, Educational Partnerships
AP-109 Teach-Out for Discontinued Programs 
See New AP-4021: Program Discontinuance
English Dean of Curriculum & Instruction
AP-108 Transfer and Articulation 
See new AP-4050: Articulation
English Dean of Curriculum & Instruction

 

College Services
AP # Title Language Originating Body
AP-069 Capital Space & Maintenance Requests 
Partially Rescinded. See new AP-2510: Participation in Local Decision Making
English College Services
AP-004 College-Sponsored Artistic Expression English Art Department
AP-065 Deceased Student English Enrollment Services
AP-009 E-mail Guidelines English College Services
AP-015 Firearms English College Services
AP-015a Firearms Enforcement English College Services
AP-037 IT Acceptable Use English College Services
AP-108b Online Learning Accessibility English College Services

 

Enrollment Services
AP# Title Language Originating Body
AP-111 Admissions
AP-5011: Admission and Concurrent Enrollment of High School and Other Young Students
English Enrollment Services
AP-067 Career Pathways and Transcript Notation English Enrollment Services
AP-027 Compassion Tuition Waiver English Enrollment Services
AP-013

FERPA
See New AP-5040: Education Records Directory Info and Privacy

English Enrollment Services
AP-067 Pathways OTM Transcript Notation (see Career Pathways and Transcript Notation) English Enrollment Services

 

Facilities
AP# Title Language Originating Body
AP-021 Bicycle Lockers Rental Program English Facilities and Operations
AP-048 Skateboards, Rollerblades & Bicycles English Security/Facilities

 

 Finance
AP# Title Language Originating Body
AP-014 Audits See New AP-6200: Budget Preparation and 
AP-6250: Budget Management and
AP-6300: Fiscal Management
English Chief Financial Officer
AP-014 Budget See New AP-6200: Budget Preparation and 
AP-6250: Budget Management and
AP-6300: Fiscal Management
English Chief Financial Officer
AP-022 Clothing & Uniforms Provided by the College English Chief Financial Officer
AP-070 Donation Memorial Tree/Bench English RCC Foundation
AP-018 Employee Receipt of Gifts English RCC Foundation
AP-014 Fiscal Services See New AP-6200: Budget Preparation and 
AP-6250: Budget Management and
AP-6300: Fiscal Management
English Chief Financial Officer
AP-055 Surplus Property English Contract & Procurement
AP-032 Time and Effort for Employees Working on Projects Funded by Federal Grants English Chief Financial Officer
AP-056 Travel and Other Reimbursements English Chief Financial Officer
AP-109b Vehicle Purchases English Contract and Procurement Manager

 

Human Resources
AP# Title Language Originating Body
AP-045 Addressing the Death of an Employee English Human Resources
AP-006 Affordable Care Act Compliance English Human Resources
AP-054 Bookstore Discount English Human Resources
AP-023 Consensual Relationships English Human Resources
AP-062 Donated Sick Leave English Human Resources
AP-028 Employment Practices and Equal Employment Opportunities
AP partially recsinded, see NEW BP-7700: Whistleblower Protection and
AP-3420: Equal Employment Opportunity
English Human Resources
AP-047b Gender-based and Sexual Discrimination & Harassment 
AP partially recsinded, see NEW AP-3515: Reporting of Crimes and
BP-3430: Prohibition of Discrimination and Harassment and
AP-3435: Discrimination and Harassment Reports and Investigations and
AP-3430: Prohibition of Discrimination and Harassment
English Human Resources
AP-101 Grievance Procedures
See New BP-3430: Prohibition of Discrimination and Harassment and 
AP-3435: Discrimination and Harassment Reports and Investigations and
AP-3430: Prohibition of Discrimination and Harassment 
English Human Resources
AP-019 Oregon Sick Leave English Human Resources
AP-035 Records Management
See New AP-3310: Records Retention and Destruction
English Human Resources
AP-061 Retirement Celebrations English Human Resources
AP-066 Sex Offender Notification English Compliance Coordinator
AP-024 Standards for Professional Behavior for Employees 
See New AP-3053: Respectful College Community
English Human Resources
AP-030

Vacant Positions
See New AP-7120: Recruitment and Hiring

English Human Resources
AP-049 Voluntary Fees English Human Resources
AP-105b Volunteers English Human Resources

 

President's Office
AP# Title Language Originating Body
AP-020  Campus Council Guidelines 
AP partially recsinded. See new AP-2510: Participation in Local Decision Making
English President's Office
AP-036 College Closure English Public Information Officer
AP-016 Flowers & Gifts
See New AP-3820: Gifts to Rogue Community College
English President's Office
AP-043 Political Activities English President's Office
AP-xxx Professional Development English Administrative Coordinator, President's Office
AP-046 Public Relations/Public Information Officer English Administrative Coordinator, President's Office
AP-050 Publications and Graphic Standards English Director of Marketing
AP-050b Solicitation English President's Office
AP-051 Speakers English President's Office

 

Risk Management
AP# Title Language Originating Body
AP-068 AED English Facilities and Operations
AP-008 Alcohol-Free Campus English Human Resources
AP-042 Animals on Campus English Student Services
AP-005 Children on Campus English Student Services
AP-064 Domestic Violence 
AP partially recsinded. See AP-3515: Reporting of Crimes
English Human Resources
AP-008 Drug-Free Campus English Human Resources
AP-010 Emergency Operations Plan 
See new AP-3505: Emergency Response Plan
English Risk Management
AP-052 Ergonomics English Risk Management
AP-011 Facilities Use Guidelines English Risk Management
AP- Hazardous Materials English Human Resources
AP-012 Mandatory Child Abuse Reporting English Risk Management
AP-041 Petitioners and Demonstrators English Student Services
AP-047c Sexual Assault/Violence 
AP partially recsinded. See AP-3515: Reporting of Crimes
English Student Services
AP-106b Smoking and Tobacco Use English Student Services
AP-047a Stalking 
AP partially recsinded. See AP-3515: Reporting of Crimes
English Student Services
AP-017 Title IX and Sexual Misconduct English Student Services
AP-063 Workplace Violence 
AP partially recsinded. See AP-3515: Reporting of Crimes and
AP-3510: Workplace Violence
English Human Resources
AP-001 Accident and Injury Reporting
AP recsinded. See New AP-6810: Accident and Injury Reporting
English Risk Managment

 

Student Services
AP# Title Language Originating Body
AP-102b Access to Educational Opportunities: Disproportional Enrollment English Director of Institutional Research, Effectiveness, & Planning
AP-100 Declaración de no-discriminación
See New AP 3410: No Discriminación
Spanish Public Information Officer
AP-100 Nondiscrimination Statement for Publication
See new AP 3410: Nondiscrimination
English Public Information Officer
AP-044 Posting (Bulletin Boards) English Student Services
AP-003

Student Rights, Freedoms and Responsibilities
Partially Rescinded: See New Ap-5500: Standards of Student Conduct and
Partially Rescinded (sections 9.2 and 9.3)
AP-5520: Student Discipline Procedures and
Partially Rescinds (section X) AP-5530: Student Complaint and Grievance Procedure

English Student Services
AP-115 Using Social Media When Representing Rogue Community College English Director of Marketing