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Administrative Procedures

Rogue Community College (RCC) Administrative Procedures (AP) are designed to serve as a one-stop reference source for RCC employees seeking general procedural information. Some Administrative Procedures provide step by step processes that pertain to certain Board policies.

Each procedure or information item contains a department contact. Visit the Policy vs. Procedure page for more information. You can also find links to General Information on the About RCC Administration page.

RCC is in a multi-year process to review the procedures of Rogue Community College. As this is an evolving process, new procedures that have been approved by the Executive Team are posted at the new and updated RCC Policies and Procedures page. For existing procedures not yet reviewed and approved please see below.


Administrative Procedures

Guidelines for staff are administered by college management and specify a required action(s) in specific situation(s). APs are established to provide clear and positive direction and are designed to coincide with and carry out the intentions of Board Policy.  General information about issues of interest to faculty and staff are referenced by APs.

Academics
AP# Title Language Originating Body
AP-110 Credit Hours
AP rescinded. See New AP-4022: Course Approval
English Vice President of Instruction
AP-007 Copyright
AP rescindedSee New AP-3710: Securing of Copyright and
AP-3750: Use of Copyrighted Material 
English Library Services
AP-101b Curriculum Development
AP rescindedSee New AP-4020: Program and Curriculum Development
English Dean of Curriculum & Instruction
AP-103 Curriculum Proposals
AP rescindedSee New AP-4020: Program and Curriculum Development
English Dean of Curriculum & Instruction
AP-102 Curriculum Proposals Timeline
AP rescindedSee New AP-4020: Program and Curriculum Development
English Dean of Curriculum & Instruction
AP-104 Curriculum Review
AP rescindedSee New AP-4020: Program and Curriculum Development
English Dean of Curriculum & Instruction
AP-105 Dual Credit  
AP rescindedSee New AP 4238: Dual Credit
English Director, Educational Partnerships
AP-026

Gym Use 
AP rescindedSee New AP-6713: Gym Use for Students and Staff

English Health, Physical Education and Recreation Dept.
AP-107

Instructor Qualifications
AP rescindedSee New AP-7211: Minimum Qualification and Equivalencies

English Vice President of Instruction
AP-106 Sponsored Dual Credit
AP rescindedSee New AP-4239: Sponsored Dual Credit
English Director, Educational Partnerships
AP-109 Teach-Out for Discontinued Programs 
AP rescindedSee New AP-4021: Program Discontinuance
English Dean of Curriculum & Instruction
AP-108 Transfer and Articulation 
AP rescindedSee new AP-4050: Articulation
English Dean of Curriculum & Instruction

 

College Services
AP # Title Language Originating Body
AP-069 Capital Space & Maintenance Requests 
Partially Rescinded. See new AP-2510: Participation in Local Decision Making
English College Services
AP-004 College-Sponsored Artistic Expression English Art Department
AP-065 Deceased Student
AP rescindedSee New AP-5541: Deceased Student
English Enrollment Services
AP-009 E-mail Guidelines English College Services
AP-015 Firearms English College Services
AP-015a Firearms Enforcement English College Services
AP-037 IT Acceptable Use English College Services
AP-108b Online Learning Accessibility English College Services

 

Enrollment Services
AP# Title Language Originating Body
AP-111 Admissions
AP rescindedSee NewAP-5011: Admission and Concurrent Enrollment of High School and Other Young Students
English Enrollment Services
AP-067

Career Pathways and Transcript Notation
AP rescindedSee New AP-4100: Graduation Requirements for Degrees and Certificates and
AP-4104: Notation Requirements for the Oregon Transfer Module and Core Transfer Maps

English Enrollment Services
AP-027 Compassion Tuition Waiver 
AP rescindedSee New AP-7131 Compassion Tuition Waiver
English Enrollment Services
AP-013

FERPA
AP rescindedSee New AP-5040: Education Records Directory Info and Privacy and
AP-5045: Education Records Challenging Content and Access Log

English Enrollment Services
AP-067 Pathways OTM Transcript Notation (see Career Pathways and Transcript Notation)
AP rescindedSee New AP-4100: Graduation Requirements for Degrees and Certificates and
AP-4104: Notation Requirements for the Oregon Transfer Module and Core Transfer Maps
English Enrollment Services

 

Facilities
AP# Title Language Originating Body
AP-021 Bicycle Lockers Rental Program English Facilities and Operations
AP-048 Skateboards, Rollerblades & Bicycles
AP rescindedSee New AP-3578: Skateboard, Rollerblades and Bicycles
English Security/Facilities

 

 Finance
AP# Title Language Originating Body
AP-014 Audits 
AP rescindedSee New AP-6100: Delegation of Authority, Business and Fiscal Affairs
AP-6200: Budget Preparation
and 
AP-6250: Budget Management and
AP-6300: Fiscal Management
English Chief Financial Officer
AP-014 Budget
AP rescindedSee New AP-6100: Delegation of Authority, Business and Fiscal Affairs
AP-6200: Budget Preparation and 
AP-6250: Budget Management and
AP-6300: Fiscal Management
English Chief Financial Officer
AP-022 Clothing & Uniforms Provided by the College English Chief Financial Officer
AP-070 Donation Memorial Tree/Bench English RCC Foundation
AP-018 Employee Receipt of Gifts English RCC Foundation
AP-014 Fiscal Services
AP rescindedSee New AP-6100: Delegation of Authority, Business and Fiscal Affairs
AP-6200: Budget Preparation and 
AP-6250: Budget Management and
AP-6300: Fiscal Management
English Chief Financial Officer
AP-055 Surplus Property 
See New AP-6550: Disposal of Property
English Contract & Procurement
AP-032 Time and Effort for Employees Working on Projects Funded by Federal Grants English Chief Financial Officer
AP-056 Travel and Other Reimbursements English Chief Financial Officer
AP-109b Vehicle Purchases English Contract and Procurement Manager

 

Human Resources
AP# Title Language Originating Body
AP-045 Addressing the Death of an Employee English Human Resources
AP-006 Affordable Care Act Compliance English Human Resources
AP-054 Bookstore Discount English Human Resources
AP-023 Consensual Relationships 
AP rescindedSee New AP 7266 Consensual Relationships
English Human Resources
AP-062 Donated Sick Leave 
AP rescindedSee New AP-7345 Catastrophic Leave Program
English Human Resources
AP-028 Employment Practices and Equal Employment Opportunities
AP rescinded. See New BP-7700: Whistleblower Protection and
AP-3420: Equal Employment Opportunity
English Human Resources
AP-047b Gender-based and Sexual Discrimination & Harassment 
AP rescinded. See New AP-3515: Reporting of Crimes and
BP-3430: Prohibition of Discrimination and Harassment and
AP-3435: Discrimination and Harassment Reports and Investigations and
AP-3430: Prohibition of Discrimination and Harassment and
AP-3540: Sexual and Other Assaults on Campus
English Human Resources
AP-101 Grievance Procedures
AP rescindedSee New BP-3430: Prohibition of Discrimination and Harassment and 
AP-3435: Discrimination and Harassment Reports and Investigations and
AP-3430: Prohibition of Discrimination and Harassment 
English Human Resources
AP-019 Oregon Sick Leave English Human Resources
AP-035 Records Management
AP rescindedSee New AP-3310: Records Retention and Destruction
English Human Resources
AP-061 Retirement Celebrations English Human Resources
AP-066 Sex Offender Notification English Compliance Coordinator
AP-024 Standards for Professional Behavior for Employees 
AP rescindedSee New AP-3053: Respectful College Community
English Human Resources
AP-030

Vacant Positions
AP rescindedSee New AP-7120: Recruitment and Hiring

English Human Resources
AP-049 Voluntary Fees English Human Resources
AP-105b Volunteers English Human Resources

 

President's Office
AP# Title Language Originating Body
AP-020  Campus Council Guidelines 
AP partially rescinded. See new AP-2510: Participation in Local Decision Making
English President's Office
AP-036

College Closure
AP rescinded. See New AP-3507: Emergency Notifications

English Public Information Officer
AP-016 Flowers & Gifts
AP rescindedSee New AP-3820: Gifts to Rogue Community College
English President's Office
AP-043 Political Activities English President's Office
AP-046 Public Relations/Public Information Officer English Administrative Coordinator, President's Office
AP-050 Publications and Graphic Standards English Director of Marketing
AP-050b Solicitation
AP rescinded. See New AP 3900 Speech - Time, Place and Manner.
English President's Office
AP-051 Speakers English President's Office

 

Risk Management
AP# Title Language Originating Body
AP-068

AED
AP rescinded. See New AP-3576: Automatic External Defibrillator (AED)

English Facilities and Operations
AP-008

Alcohol-Free Campus
AP rescindedSee New AP-3550: Drug free Environment and Prevention Programs and
AP-3560: Alcoholic Beverages

English Human Resources
AP-042 Animals on Campus English Student Services
AP-005 Children on Campus English Student Services
AP-064 Domestic Violence 
AP rescinded. See New AP-3515: Reporting of Crimes and
AP-3430: Prohibition of Discrimination and Harassment and
AP 3435 – Discrimination and Harassment Reports and Investigations
English Human Resources
AP-008 Drug-Free Campus 
AP rescinded. See New AP-3550: Drug Free Environment and Prevention Programs and
AP-3560 Alcoholic Beverages
English Human Resources
AP-010 Emergency Operations Plan 
AP rescinded. See New AP-3505: Emergency Response Plan
English Risk Management
AP-052

Ergonomics
AP rescinded. See New AP-3577-Ergonomics

English Risk Management
AP-011 Facilities Use Guidelines 
AP rescinded. See New AP 6700 Facility Use
English Risk Management
AP-012

Mandatory Child Abuse Reporting
AP rescinded. See New AP-3518 Child Abuse Reporting

English Risk Management
AP-041 Petitioners and Demonstrators
AP rescinded. See New AP-3900: Speech - Time, Place and Manner
English Student Services
AP-047c Sexual Assault/Violence 
AP rescinded. See New AP-3515: Reporting of Crimes and
AP-3540: Sexual and Other Assaults on Campus
English Student Services
AP-106b Smoking and Tobacco Use
AP rescinded. See New AP-3750: Tobacco
English Student Services
AP-047a Stalking 
AP partially rescinded. See New AP-3515: Reporting of Crimes and
AP-3540: Sexual and Other Assaults on Campus
English Student Services
AP-047 Title IX and Sexual Misconduct
AP rescinded. See New AP-3515 Reporting of Crimes and
AP-3430 Prohibition of Discrimination and Harassment
AP-3435 Discrimination and Harassment Reports and Investigations and
AP-3540 Sexual and Other Assaults on Campus and
BP-3430 Prohibition of Discrimination and Harassment
English Student Services
AP-063 Workplace Violence 
AP rescinded. See New AP-3515: Reporting of Crimes and
AP-3510: Workplace Violence
English Human Resources
AP-001 Accident and Injury Reporting
AP rescinded. See New AP-6810: Accident and Injury Reporting
English Risk Managment

 

Student Services
AP# Title Language Originating Body
AP-102b Access to Educational Opportunities: Disproportional Enrollment English Director of Institutional Research, Effectiveness, & Planning
AP-100 Declaración de no-discriminación
AP rescindedSee New AP 3410: No Discriminación
Spanish Public Information Officer
AP-100 Nondiscrimination Statement for Publication
AP rescindedSee new AP 3410: Nondiscrimination
English Public Information Officer
AP-044 Posting (Bulletin Boards) English Student Services
AP-003

Student Rights, Freedoms and Responsibilities
AP rescindedSee New AP 3430 Prohibition of Discrimination and Harassment Section 5; Approved: January 7, 2020; Revised: September 19, 2020 
AP 3433 Prohibition of Sexual Harassment Under Title IX Section 5; Approved: September 19, 2020
AP 3434 Responding to Harassment Based on Sex Under Title IX Section 5; Approved: September 19, 2020
AP 3435 Discrimination and Harassment Reports and Investigations, Title IX Section 5; Approved: January 7, 2020; Revised: September 19, 2020
AP 3540 Sexual and Other Assaults on Campus Section 5; Approved: June 2, 2020
AP 5500 Standards of Student Conduct Section 9.1; Approved: December 19, 2019
AP 5520 Student Discipline Procedures Section 9.2 and 9.3;   Approved: April 7, 2020
AP 5530 Student Complaint and Grievance Procedure Section 10; Approved: April 13, 2020
AP 5999 Student Rights, Freedoms and Responsibilities Preamble, and Purpose, Sections 1, 2, 3, 4, 6, 7, and 8; Approved: January 5, 2021

English Student Services
AP-115 Using Social Media When Representing Rogue Community College English Director of Marketing