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Administrative Procedures

Rogue Community College (RCC) Administrative Procedures (AP) are designed to serve as a one-stop reference source for RCC employees seeking general procedural information. Some Administrative Procedures provide step by step processes that pertain to certain Board policies.

Each procedure or information item contains a department contact. Visit the Policy vs. Procedure page for more information. You can also find links to General Information on the About RCC Administration page.

RCC is in a multi-year process to review the procedures of Rogue Community College. As this is an evolving process, new procedures that have been approved by the Executive Team are posted at the new and updated RCC Policies and Procedures page. For existing procedures not yet reviewed and approved please see below.

Administrative Procedures

Guidelines for staff are administered by college management and specify a required action(s) in specific situation(s). APs are established to provide clear and positive direction and are designed to coincide with and carry out the intentions of Board Policy.  General information about issues of interest to faculty and staff are referenced by APs.

Academics
AP# Title Language Originating Body
AP-110 Credit Hours
See New AP-4022: Course Approval		 English Vice President of Instruction
AP-007 Copyright
See New AP-3710: Securing of Copyright and
AP-3750: Use of Copyrighted Material 		 English Library Services
AP-101b Curriculum Development
See New AP-4020: Program and Curriculum Development		 English Dean of Curriculum & Instruction
AP-103 Curriculum Proposals
See New AP-4020: Program and Curriculum Development		 English Dean of Curriculum & Instruction
AP-102 Curriculum Proposals Timeline
See New AP-4020: Program and Curriculum Development		 English Dean of Curriculum & Instruction
AP-104 Curriculum Review
See New AP-4020: Program and Curriculum Development		 English Dean of Curriculum & Instruction
AP-105 Dual Credit
See New AP 4238: Dual Credit.		 English Director, Educational Partnerships
AP-026 Gym Use English Health, Physical Education and Recreation Dept.
AP-107

Instructor Qualifications
See New AP-7211: Minimum Qualification and Equivalencies

 English Vice President of Instruction
AP-106 Sponsored Dual Credit
See New AP-4239: Sponsored Dual Credit		 English Director, Educational Partnerships
AP-109 Teach-Out for Discontinued Programs 
See New AP-4021: Program Discontinuance		 English Dean of Curriculum & Instruction
AP-108 Transfer and Articulation 
See new AP-4050: Articulation		 English Dean of Curriculum & Instruction

 

College Services
AP # Title Language Originating Body
AP-069 Capital Space & Maintenance Requests 
Partially Rescinded. See new AP-2510: Participation in Local Decision Making		 English College Services
AP-004 College-Sponsored Artistic Expression English Art Department
AP-065 Deceased Student English Enrollment Services
AP-009 E-mail Guidelines English College Services
AP-015 Firearms English College Services
AP-015a Firearms Enforcement English College Services
AP-037 IT Acceptable Use English College Services
AP-108b Online Learning Accessibility English College Services

 

Enrollment Services
AP# Title Language Originating Body
AP-111 Admissions
AP-5011: Admission and Concurrent Enrollment of High School and Other Young Students		 English Enrollment Services
AP-067 Career Pathways and Transcript Notation English Enrollment Services
AP-027 Compassion Tuition Waiver English Enrollment Services
AP-013

FERPA
See New AP-5040: Education Records Directory Info and Privacy and
AP-5045: Education Records Challenging Content and Access Log

 English Enrollment Services
AP-067 Pathways OTM Transcript Notation (see Career Pathways and Transcript Notation) English Enrollment Services

 

Facilities
AP# Title Language Originating Body
AP-021 Bicycle Lockers Rental Program English Facilities and Operations
AP-048 Skateboards, Rollerblades & Bicycles English Security/Facilities

 

 Finance
AP# Title Language Originating Body
AP-014 Audits See New AP-6100: Delegation of Authority, Business and Fiscal Affairs
AP-6200: Budget Preparation and 
AP-6250: Budget Management and
AP-6300: Fiscal Management		 English Chief Financial Officer
AP-014 Budget See New AP-6100: Delegation of Authority, Business and Fiscal Affairs
AP-6200: Budget Preparation and 
AP-6250: Budget Management and
AP-6300: Fiscal Management		 English Chief Financial Officer
AP-022 Clothing & Uniforms Provided by the College English Chief Financial Officer
AP-070 Donation Memorial Tree/Bench English RCC Foundation
AP-018 Employee Receipt of Gifts English RCC Foundation
AP-014 Fiscal Services See New AP-6100: Delegation of Authority, Business and Fiscal Affairs
AP-6200: Budget Preparation and 
AP-6250: Budget Management and
AP-6300: Fiscal Management		 English Chief Financial Officer
AP-055 Surplus Property English Contract & Procurement
AP-032 Time and Effort for Employees Working on Projects Funded by Federal Grants English Chief Financial Officer
AP-056 Travel and Other Reimbursements English Chief Financial Officer
AP-109b Vehicle Purchases English Contract and Procurement Manager

 

Human Resources
AP# Title Language Originating Body
AP-045 Addressing the Death of an Employee English Human Resources
AP-006 Affordable Care Act Compliance English Human Resources
AP-054 Bookstore Discount English Human Resources
AP-023 Consensual Relationships English Human Resources
AP-062 Donated Sick Leave English Human Resources
AP-028 Employment Practices and Equal Employment Opportunities
AP partially recsinded, see NEW BP-7700: Whistleblower Protection and
AP-3420: Equal Employment Opportunity		 English Human Resources
AP-047b Gender-based and Sexual Discrimination & Harassment 
AP partially recsinded, see NEW AP-3515: Reporting of Crimes and
BP-3430: Prohibition of Discrimination and Harassment and
AP-3435: Discrimination and Harassment Reports and Investigations and
AP-3430: Prohibition of Discrimination and Harassment and
AP-3540: Sexual and Other Assaults on Campus		 English Human Resources
AP-101 Grievance Procedures
See New BP-3430: Prohibition of Discrimination and Harassment and 
AP-3435: Discrimination and Harassment Reports and Investigations and
AP-3430: Prohibition of Discrimination and Harassment 		 English Human Resources
AP-019 Oregon Sick Leave English Human Resources
AP-035 Records Management
See New AP-3310: Records Retention and Destruction		 English Human Resources
AP-061 Retirement Celebrations English Human Resources
AP-066 Sex Offender Notification English Compliance Coordinator
AP-024 Standards for Professional Behavior for Employees 
See New AP-3053: Respectful College Community		 English Human Resources
AP-030

Vacant Positions
See New AP-7120: Recruitment and Hiring

 English Human Resources
AP-049 Voluntary Fees English Human Resources
AP-105b Volunteers English Human Resources

 

President's Office
AP# Title Language Originating Body
AP-020  Campus Council Guidelines 
AP partially recsinded. See new AP-2510: Participation in Local Decision Making		 English President's Office
AP-036 College Closure English Public Information Officer
AP-016 Flowers & Gifts
See New AP-3820: Gifts to Rogue Community College		 English President's Office
AP-043 Political Activities English President's Office
AP-xxx Professional Development English Administrative Coordinator, President's Office
AP-046 Public Relations/Public Information Officer English Administrative Coordinator, President's Office
AP-050 Publications and Graphic Standards English Director of Marketing
AP-050b Solicitation English President's Office
AP-051 Speakers English President's Office

 

Risk Management
AP# Title Language Originating Body
AP-068 AED English Facilities and Operations
AP-008

Alcohol-Free Campus
See New AP-3550: Drug free Environment and Prevention Programs and
AP-3560: Alcoholic Beverages

 English Human Resources
AP-042 Animals on Campus English Student Services
AP-005 Children on Campus English Student Services
AP-064 Domestic Violence 
AP partially recsinded. See AP-3515: Reporting of Crimes and
AP-3430: Prohibition of Discrimination and Harassment and
AP 3435 – Discrimination and Harassment Reports and Investigations		 English Human Resources
AP-008 Drug-Free Campus 
AP rescinded. See AP-3550: Drug Free Environment and Prevention Programs and
AP-3560 Alcoholic Beverages		 English Human Resources
AP-010 Emergency Operations Plan 
See new AP-3505: Emergency Response Plan		 English Risk Management
AP-052 Ergonomics English Risk Management
AP-011 Facilities Use Guidelines English Risk Management
AP- Hazardous Materials English Human Resources
AP-012 Mandatory Child Abuse Reporting English Risk Management
AP-041 Petitioners and Demonstrators English Student Services
AP-047c Sexual Assault/Violence 
AP partially recsinded. See AP-3515: Reporting of Crimes and
AP-3540: Sexual and Other Assaults on Campus		 English Student Services
AP-106b Smoking and Tobacco Use English Student Services
AP-047a Stalking 
AP partially recsinded. See AP-3515: Reporting of Crimes and
AP-3540: Sexual and Other Assaults on Campus		 English Student Services
AP-017 Title IX and Sexual Misconduct English Student Services
AP-063 Workplace Violence 
AP partially recsinded. See AP-3515: Reporting of Crimes and
AP-3510: Workplace Violence		 English Human Resources
AP-001 Accident and Injury Reporting
AP recsinded. See New AP-6810: Accident and Injury Reporting		 English Risk Managment

 

Student Services
AP# Title Language Originating Body
AP-102b Access to Educational Opportunities: Disproportional Enrollment English Director of Institutional Research, Effectiveness, & Planning
AP-100 Declaración de no-discriminación
See New AP 3410: No Discriminación		 Spanish Public Information Officer
AP-100 Nondiscrimination Statement for Publication
See new AP 3410: Nondiscrimination		 English Public Information Officer
AP-044 Posting (Bulletin Boards) English Student Services
AP-003

Student Rights, Freedoms and Responsibilities
AP 3430 Prohibition of Discrimination and Harassment Section 5; Approved: January 7, 2020; Revised: September 19, 2020 
AP 3433 Prohibition of Sexual Harassment Under Title IX Section 5; Approved: September 19, 2020
AP 3434 Responding to Harassment Based on Sex Under Title IX Section 5; Approved: September 19, 2020
AP 3435 Discrimination and Harassment Reports and Investigations, Title IX Section 5; Approved: January 7, 2020; Revised: September 19, 2020
AP 3540 Sexual and Other Assaults on Campus Section 5; Approved: June 2, 2020
AP 5500 Standards of Student Conduct Section 9.1; Approved: December 19, 2019
AP 5520 Student Discipline Procedures Section 9.2 and 9.3;   Approved: April 7, 2020
AP 5530 Student Complaint and Grievance Procedure Section 10; Approved: April 13, 2020
AP 5999 Student Rights, Freedoms and Responsibilities Preamble, and Purpose, Sections 1, 2, 3, 4, 6, 7, and 8; Approved: January 5, 2021

 English Student Services
AP-115 Using Social Media When Representing Rogue Community College English Director of Marketing

 

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Rogue Community College does not discriminate in any programs, activities, or employment practices on the basis of race, color, religion, ethnicity, use of native language, national origin, sex, sexual orientation, gender identity, marital status, veteran status, disability, age, pregnancy, or any other status protected under applicable federal, state, or local laws. For further policy information and for a full list of regulatory specific contact persons visit the following webpage: www.roguecc.edu/nondiscrimination.