AP 4250 Academic Alert I and Academic Alert II/Financial Aid Suspension
AP 4250 Academic Alert I and Academic Alert II/Financial Aid Suspension
References:
NWCCU 2020 Standard 2.C.3
ORS 341.290.
20 U.S. Code Sections 1070 et seq.;
34 Code of Federal Regulations Part 668 (U.S. Department of Education regulations on the Integrity of Federal Student Financial Aid Programs under Title IV of the Higher Education Act of 1965, as amended);
AP 4255: Academic Suspension and Reinstatement
Satisfactory Academic Standing and Progress
A student is considered to be in good academic standing and making satisfactory academic progress (SAP) if the student maintains:
- At least a 2.0 cumulative grade point average (cGPA) and
- At least a 66.67% cumulative credit completion rate (cPace) by completing credits attempted and earning A, B, C, D, and P grades. Calculated by dividing cumulative earned credits by cumulative attempted credits and
- Students receiving federal financial aid must also complete their program of study within the 150% maximum time frame, calculated by taking program credit length and multiplying that by 150%.
Academic Alert I Status
A student will be placed on Academic Alert I status if any of the following occurs:
- A student does not earn a cumulative GPA of 2.0, and/or
- A student does not complete 66.67% of their overall cumulative credits they attempt with grades of A, B, C, D, or P.
For these reasons at the end of the first term of unsatisfactory academic progress a student will receive notification along with the satisfactory academic progress policy along with a link the satisfactory academic progress policy. The notification will:
- Inform and explain academic status.
- Provide a list of academic resources.
The status of a student placed on Academic Alert I will be noted on the student’s transcript. The student will receive a Registration Hold, preventing enrollment in the current or future term, until they meet with an Advising Case Manager.
At the end of the term a student on the Academic Alert I status will have their satisfactory academic standing re-evaluated. If the student has at least a cGPA of 2.0, and has at least a 66.67% cPace the student will be considered in Good Academic Standing status.
Academic Alert II/Financial Aid Suspension Status
If unsatisfactory academic progress continues, the student is placed on Academic Alert II/Financial Aid Suspension status. Students may continue taking classes, but if applicable, are not eligible for financial aid in this status.
A student will be placed on Academic Alert II/Financial Aid Suspension status if any of the following occurs for two consecutive terms:
- A student does not earn a cumulative GPA of 2.0 and/or
- A student does not complete 66.67% of their overall cumulative credits attempted
A student will receive notification about their academic status along with a link to the satisfactory academic progress policy. Credit restrictions may be imposed. For any courses dropped as a result of credit restriction for the following term, the student will receive a 100 percent refund.
The status of a student placed on Academic Alert II/Financial Aid Suspension will be noted on the student’s transcript. The student will receive a Registration Hold, preventing enrollment in the current or future term, until they meet with a Counselor. A student on Academic Alert II/Financial Aid Suspension status will not be eligible for financial aid unless the student appeals for financial aid reinstatement and the appeal is approved. Students may submit a Satisfactory Academic Progress (SAP) Appeal to request reinstatement of their financial aid. If the SAP appeal is approved, financial aid students will be placed on Probation (Financial Aid Eligible) status see AP4255 Academic Suspension and Reinstatement for details.
At the end of the term a student on Academic Alert II/Financial Aid Suspension status will have their satisfactory academic standing re-evaluated.
- If the student has at least a 2.0 cumulative GPA, and at least a 66.67% credit completion rate, the student will be considered in good academic standing.
- If the student does not have at least a 2.0 cumulative GPA and at least a 66.67% credit completion rate the student will be placed on an Academic Suspension status see AP4255 Academic Suspension and Reinstatement.
Max Time Frame Financial Aid Suspension
Students who have applied for financial aid and who cannot complete their program in the maximum 150% allotted credit time frame, will be placed on Max Time Frame Financial Aid Suspension. This is a separate SAP status that may be concurrent to one of the SAP statuses listed above. If students have at least a 2.0 cumulative GPA and at least a 66.67% credit completion rate they may continue taking classes, but if applicable, are not eligible for financial aid in this status.
The status of a student placed on Max Time Frame Financial Aid Suspension will not be noted on the student’s transcript.
Students will remain in this status unless the student submits a Satisfactory Academic Progress PTG Appeal for financial aid reinstatement and the appeal is approved. If approved, financial aid students will be placed on a Progress toward Graduation Academic Plan (Financial Aid Eligible) status. Students must only register in courses required to complete their program and they must successfully complete all classes with a grade of A, B, C or P in order to maintain their financial aid eligibility.
Rescinds Procedure Number: None
Approved: February 4, 2020
Revised: April 13, 2020
Revised: June 9, 2020
Revised: March 11, 2021
Revised: October 5, 2021
