Rogue Community College
Rogue Community College
Phone Search Menu Search

Satisfactory Academic Standing and Progress

Please review the SAP Resource Task List for support.

A student is considered to be in good academic standing and making satisfactory academic progress if the student maintains:

  • At least a 2.0 cumulative grade point average (GPA) and
  • At least a 66.67% cumulative credit completion rate by successfully passing credits attempted and earning A, B, C, and P grades. Calculated by dividing cumulative earned credits by cumulative attempted credits and
  • The ability to complete their program of study within the 150% maximum time frame, calculated by taking program credit length and multiplying that by 150%.
     

Academic Alert I Status
A student will be placed on Academic Alert I status if any of the following occurs:

  • A student does not earn a cumulative GPA of 2.0, and/or
  • A student does not pass 66.67% of their overall cumulative credits they attempt with grades of A, B, C or P.
     

For these reasons at the end of the first term of unsatisfactory academic progress a student will receive notification along with the satisfactory academic progress policy which is linked to the report card. The notification will:

  • Inform and explain academic status.
  • Provide a list of approved intervention tasks that must be completed during the term.
     

The status of a student placed on Academic Alert I will be noted on the student’s transcript.

At the end of the term a student on the Academic Alert I status will have their satisfac¬tory academic standing re-evaluated. If the student has at least a cumulative GPA of 2.0, and has at least a 66.67% completion rate and can complete their program within the maxi¬mum 150% time frame the student will be considered in Good Academic Standing status.

Academic Alert II/Financial Aid Suspension Status
If unsatisfactory academic progress continues, the student is placed on Academic Alert II/ Financial Aid Suspension status. Students may continue taking classes, but if applicable, are not eligible for financial aid in this status.

A student will be placed on Academic Alert II/ Financial Aid Suspension status if any of the following occurs for two consecutive terms:

  • A student does not earn a cumulative GPA of 2.0 and/or
  • A student does not pass 66.67% of their overall cumulative credits attempted
     

The status of a student placed on Academic Alert II/Financial Aid Suspension will be noted on the student’s transcript.

A student will receive notification about his/ her academic status along with required intervention activities designed to improve academic standing. Credit restrictions may be imposed. For any courses dropped as a result of credit restriction for the following term, the student will receive a 100 percent refund.

A student on Academic Alert II/Financial Aid Suspension status will not be eligible for finan¬cial aid unless the student appeals for financial aid reinstatement and the appeal is approved. Students may submit a SAP Appeal to request reinstatement of their financial aid. If the SAP appeal is approved, financial aid students will be placed on Probation (Financial Aid Eligible) status see AP4255 Academic Suspension and Reinstatement for details.

At the end of the term a student on Academic Alert II/Financial Aid Suspension status will have their satisfactory academic standing re-evaluated.

  • If the student has at least a 2.0 cumulative GPA, at least a 66.67% credit completion rate and the student can complete their pro¬gram in the 150% maximum time frame they will be considering in good academic standing.
  • If the student does not have at least a 2.0 cumulative GPA and at least a 66.67% credit completion rate the student will be placed on an Academic Suspension status see AP4255 Academic Suspension and Reinstatement.
     

Academic Alert II/Max Time Frame Financial Aid Suspension
Students who cannot complete their program in the maximum 150% allotted credit time frame, will be placed on an Academic Alert II/ Max Time Frame Financial Aid Suspension. Students may continue taking classes, but if applicable, are not eligible for financial aid in this status.

The status of a student placed on Academic Alert II/Max Time Frame Financial Aid Suspension will be noted on the student’s transcript.

Students will remain in this status unless the student appeals for financial aid reinstate¬ment and the appeal is approved. If the SAP appeal is approved, financial aid students will be placed on a Progress Toward Graduation Academic Plan (Financial Aid Eligible) status see AP4255 Academic Suspension and Reinstatement for details.

The status of a student placed on Academic Alert II/Max Time Frame Financial Aid Suspension will be noted on the student’s transcript.

Standards for Academic Suspension
Academic Suspension is based three consecu¬tive terms of unsatisfactory progress and is noted on a student’s permanent electronic file. A student will be academically suspended from the college if for three consecutive terms of enrollment:

  1. A student does not earn a cumulative GPA of 2.0 (cGPA), and/or
  2. A student does not pass at least 66.67 percent of attempted credits (cPace) by earning A, B, C, or P grades. Calculated by dividing cumulative earned credits by cumulative attempted credits.
     

A student academically suspended for the first time will not be allowed to register for credit classes for the subsequent term following academic suspension and is not financial aid eligible.

Academic Suspension Letter
At the end of these terms of unsatisfactory academic progress, the Director of Enrollment Services will notify the student in writing that they have been academically suspended from further enrollment in credit classes at RCC until reinstated. The letter notifying the student that they are subject to academic suspension will contain an explanation of what academic suspension means, procedure for reinstatement, and the procedure to appeal the suspension.

Appeal of Academic Suspension
In order to return, a student must complete an Academic Return Packet to appeal for reinstatement. All Instructions provided in the academic return packet must be followed in order to be considered for return. The academic return packet must be submitted to the Counseling Department by the deadline noted in the return packet and the student will participate in an in person or web conference meeting with the Academic Reinstatement Committee, if desired or required.

  1. The chair of the Academic Reinstatement Committee will notify the student of the Committee’s decision in writing within five days of the Committee’s decision. If the Reinstatement Appeal is denied the student may appeal the decision of the Academic Reinstatement Committee in writing to the Vice President of Student Services within 7 working days of the date of notification of the decision of the Academic Reinstatement Committee. Students may appeal based on new information that was not provided to the Reinstatement Committee.
     

Within 10 working days of receiving an appeal the Vice President of Student Services, or designee, will review the request and make a decision. The decision of the Vice President of Student Services is final.

If the reinstatement appeal is granted, the student will be eligible to enroll for an addi¬tional term on an academic plan, see Probation Status section. At the end of the additional term, the student’s academic record will again be evaluated to determine whether the student should be suspended, or should continue on probation.

The Academic Reinstatement Committee shall be comprised of the College Registrar, the Counseling Department Chair, and a repre¬sentative from Financial Aid.

Standards for Evaluating Appeals
Reinstatement appeals may be granted under the following circumstances:

  • If the academic suspension determination is based on the academic record for one term in which the record does not reflect the student's usual level of performance due to accident, illness, or other extenu¬ating circumstance, then Verification should be submitted with the appeal.
  • The student will enroll in a correc¬tive program designed to assist them in improving academic skills, such as obtaining academic counseling, utiliz¬ing the tutoring center, and/or limiting course load.
     

Reinstatement after Academic Suspension
In considering whether or not students may be reinstated after an academic suspension and at least one term absence for the first suspension and one year absence for multiple suspensions, the following criteria should be considered:

  • Documented extenuating circumstances (considered during appeal).
  • Issues that lead to the suspension between the terms on which disqualification was based have been addressed and rectified.
  • Terms on which disqualification was based were atypical of past academic perfor¬mance.
  • Informal educational experiences since completion of term on which disqualifica¬tion was based.
  • Improved GPA as a result of grade changes or fulfillment of incomplete courses.
     

If the appeal is approved the student will be placed on a probationary status. RCC has two probation statuses. The first is Probation Status, this status is used for appeals based on enrollment in a corrective plan and not extenuating circumstances. The second proba¬tion status at RCC is Probation (Aid Eligible Status), this status is used for appeals based on documentable extenuating circumstances.

Probation Status
Students on a Probation status are not finan¬cial aid eligible, however they will have an academic plan designed to bring the student back into good academic standing. Under the academic plan students will be limited in the number of classes they may take. Students who are placed on probation must show over¬all improvement at the end of each term. If a student meets these requirements they will remain on a probation until they have at least a 66.67 cumulative credit completion rate and a 2.0 cumulative GPA.

Students who do not fulfill the requirements of their academic plan will be academi¬cally suspended again, see Second or More Academic Suspension section.

Probation (Aid Eligible) Status
Students on a Probation (Aid Eligible) status may not have been academically suspended and may have appealed for financial aid rein¬statement after being placed on Academic Alert II/Financial Aid Suspension status see AP4250 Academic Alert I and Academic Alert II/Financial Aid Suspension.

Students on a Probation (Aid Eligible) status are financial aid eligible, and they will have an academic plan designed to bring the student back into Good Academic Standing. Under the academic plan students will be limited in the number of classes they may take. Students who are placed on Probation (Aid Eligible) must show overall improvement at the end of each term. If a student meets these require¬ments they will remain on a Probation (Aid Eligible) status until they have at least a 66.67 cumulative credit completion rate and a 2.0 cumulative GPA.

Students who do not fulfill the requirements of their academic plan will be academically suspended.

Second or More Academic Suspension
A student academically suspended more than once will not be allowed to register for credit classes for one full academic year beginning the term after the second academic suspension. A student may appeal in the corresponding term in the next academic year. A student must appeal for reinstatement in-person or via a web conference to the Academic Reinstatement Committee.